12. Appendices

12.9. Appendix I: FRC Child-Focused Staff Job Action Sheet

Guides child-focused staff in supporting the safe and efficient reunification of children with their guardians within the FRC.

Position Reports to: Child Reunification Group Supervisor and/or Unit Leader Command Center Location:
Command Center Phone:
Position Assigned to: Start: ____:____ hrs.

End: ____:____ hrs.
Signature: Date: ____ / ____ / ____
Immediate Time
Receive Appointment
  • Report to the Child Reunification Group Supervisor and/or Unit Leader.
  • Sign in on ICS 211: Check-In List.
  • Receive initial briefing on:
    • Current situation and number of children expected/arrived
    • Assigned work area (intake, unaccompanied minor safe area, or reunification area)
    • Documentation workflow
    • Safety and security procedures for children and staff
  
Activities
  • Report to your assigned work area.
  • Assist with initial setup.
  • Review procedures.
  
Documentation
  • Assist with filling out Unaccompanied Minor Tracking documentation.
  • Record your work start time on ICS 211: Check-In List.
  
Communication
  • Establish contact method with your Unit Leader (radio, phone, or assigned runner).
  • Use plain language for all communications; avoid acronyms with families.
  
Initial Operations Time
Activities
  • Begin assigned role:
    • Unaccompanied Minor Safe Area: Register child using the Child Intake Form, assign unique ID and capture photo (if authorized), supervise and comfort children, provide snacks, play activities, and emotional support; maintain security and controlled access.
    • Reunification Area: Support verification of guardians, escort child from UMSA to reunification once match verified, observe interactions, assist with paperwork and safe handover.
  
Documentation
  • Guardian Registration Form
  • Complete Child Intake Forms to match with Guardian Registration Forms.
  • Record incidents or notable events on ICS 214: Activity Log, if assigned.
  • Continue filling out Unaccompanied Minor Tracking documentation.
  
Communication
  • Provide updates to Unit Leader on child status, needs, or concerns.
  • Immediately report safety, medical, or security issues.
  
Ongoing Time
Activities
  • Continue UMSA care, intake, or reunification support.
  • Ensure children always remain supervised and safe.
  • Participate in periodic huddles/updates with Unit Leaders.
  • Maintain controlled access to UMSA; only authorized staff or verified guardians allowed.
  
Documentation
  • Maintain Unaccompanied Minor Tracking documentation with updated child status
  • Ensure Child Intake Forms are reconciled with Guardian Registration Forms
  • Continue recording notable events on ICS 214: Activity Log
  • Track personnel time for shift documentation.
  
Communication
  • Maintain contact with Unit Leader.
  • Relay child well-being, staffing, or resource needs as they arise.
  
Demobilization Time
Activities
  • Support final reunifications.
  • Assist with closure of areas.
  • Participate in hot wash.
  • Check out with Unit Leader before leaving.
  
Documentation
  • Ensure Unaccompanied Minor Tracking documentation is complete and reconciled.
  • Submit all Child Intake Forms with linked Guardian Registration Forms.
  • Submit ICS 214: Activity Log
  • Record end time on personnel time sheet.
  

A downloadable version of this appendix is available here.