12. Appendices

12.8. Appendix H: FRC ICS Child Reunification Group Supervisor Job Action Sheet

Provides guidance for the Child Reunification Group Supervisor in coordinating child-focused reunification activities.

FRC/FAC Position Assignment

Position Reports to: FRC/FAC Branch Manager FRC/FAC Location:
FRC/FAC Phone:
Position Assigned to: Start: ____:____ hrs.

End: ____:____ hrs.
Signature: Date: ____ / ____ / ____
Immediate Time
Assess the operational situation
  • Receive assignment from Operations Section Chief.
  • Obtain briefing from the FRC FRC/FAC Branch Manager on:
    • Size and complexity of the incident
    • Expectations for child-focused operations
    • Involvement of outside agencies, NGOs, and child protection services
    • Current situation, FAC activities, and any special considerations.
  
Activities
  • Report to the FRC and identify designated child spaces.
  • Identify and assign Unit Leaders:
    • Child Care Unit Leader
    • Reunification Unit Leader
    • Social Services Unit Leader
    • Pediatric Medical Unit Leader
  • Determine staffing needs by incident scale
  • Activate notification systems for child-focused staff and partners (e.g., social workers, child life specialist, mental health, etc.)
  • Develop group objectives, tactics, and initial assignments.
  • Establish reporting method and cadence for Unit Leaders.
  
Documentation
  • ICS 204: Document objectives, tactics, and assignments.
  • ICS 214: Begin Activity Log; document all actions and decisions continuously
  • ICS 211: Start roster and timekeeping
  • Begin tracking all unaccompanied minors entering the FAC
  
Communication
  • Utilize designated FRC phones or radios.
  • Use personal devices if primary systems fail.
  • Establish alternate communications (runners, etc.) as backup.
  
Initial Operations Time
Activities
  • Conduct a Child Services Huddle with Unit Leaders to brief on the situation, strategies, and tactics.
  • Establish a communication channel for responding staff (chat group, radio net, etc.)
  • Obtain resource status reports and requests from Unit Leaders.
  • Support deployment of staff and resources into assigned areas.
  • Report needs and situation updates to the FRC/FAC Branch Manager.
  
Documentation
  • Continue ICS 214: Activity Log
  • Continue ICS 211: Incident Check-In List
  • Maintain the Unaccompanied Minor Tracking documentation for all new unaccompanied minor intakes, transfers and reunification attempts.
  
Communication
  • Maintain contact with Unit Leaders via designated method.
  • Coordinate with FRC/FAC Branch Manager for resource requests.
  
Ongoing Time
Activities
  • Continue coordinating resource management across child-focused functions.
  • Provide regular updates and hold periodic huddles with Unit Leaders.
  • Attend FRC Operations Section Briefings.
  • Monitor staff well-being and conduct pulse checks.
  • Ensure safety and security of all child-focused areas.
  • Report resource and operational needs to the FRC/FAC Branch Manager.
  
Documentation
  • Continue ICS 214: Activity Log
  • Maintain ICS 211: Incident Check-In List
  • Maintain and reconcile Master Tracking documentation
  
Communication
  • Maintain open lines with Unit Leaders.
  • Coordinate with FRC Supervisor on progress and challenges.
  
Demobilization Time
Activities
  • Conduct a hot wash with Unit Leaders.
  • Identify respite and relief staffing needs.
  • Support transition of children and families to longer-term services, if required.
  • Prepare to close or scale down FRC child-focused operations.
  
Documentation
  • Submit all documentation to FRC/FAC Branch Manager:
    • ICS 214: Activity Log
    • ICS 211: Incident Check-In List
    • Master Tracking documentation
  • Provide input to After Action Review
  

A downloadable version of this appendix is available here.