12. Appendices

12.5. Appendix E: Reunification Tips for Families

The following tips can be shared with families to help them prepare and reduce separation time during emergencies:

  1. Make a Backpack Emergency Card
    • Place a card in your child’s school bag with their name, parent/guardian contact information, an out-of-state contact, and any medical needs.
    • CDC Backpack Emergency Card Template
  2. Talk With Your Child’s School About Reunification
    • Ask about the school or childcare center’s reunification plan.
    • If one does not exist, request that the district create one.
  3. Plan for Children with Special Health Care Needs
    • Ensure they carry medical identification and written instructions (allergies, medications, or health conditions).
    • Consider preparing a small “go-kit” with essential supplies in case separation lasts longer than expected.
  4. Teach Children Identifiable Information
    • As soon as they are old enough, teach your child their first and last name, parents’ names, phone numbers, and the name/number of an out-of-state contact.
  5. Create a Family Password
    • Choose a unique word or phrase only your family knows.
    • Teach children to only go with adults who can provide this password.
  6. Establish Safe Places to Meet
    • Select a family meeting place other than your home, such as a trusted neighbor’s house or a familiar landmark.
    • At large public events, identify a visible meeting spot as soon as you arrive and write your phone number on a bracelet, lanyard, or tag.
  7. Practice Conversations with Your Children
    • Rehearse what they should do if separated (for example: “find someone in charge, share your name, stay put until we find you”).
    • Keep conversations calm and age-appropriate so children feel prepared rather than fearful.
  8. Plan for Communication During Disasters
    • Use text messaging when phone calls may not go through.
    • Designate an out-of-state contact who can serve as a family check-in point.
    • Follow only trusted sources (law enforcement, school district, Red Cross) for reunification updates.
  9. Keep Updated Photos and Identification
    • Carry a recent photo of your child on your phone and in your wallet.
    • Save digital copies of IDs (licenses, passports, medical cards) in a secure location and keep hard copies outside your home.
  10. Know What to Do if a Child is Lost
    • Contact local law enforcement immediately and provide detailed information about your child (age, height, eye/hair color, clothing).
    • If a Family Reunification Center is opened:
      • Families will be notified through official channels such as city alerts, social media, local news, or 211/311 hotlines.
      • Parents/guardians should bring identification, and any documentation needed for verification, including:
        • Driver’s License or government ID
        • Birth certificate (if available)
        • Documentation of guardianship, if applicable
        • Any relevant medical information

A downloadable version of this appendix is available here.