Tabletop Exercises Toolkit
Conducting a TTX
Once the preparation phase is complete, it’s time to facilitate the tabletop exercise. This stage involves orchestrating the simulated scenario, guiding participants through the exercise phases, and fostering an environment conducive to learning and improvement.
Templates for Effective Delivery
- Participant Sign-in Sheet
- TTX Module PPT
Introduce the Exercise
Begin by introducing the scenario to participants, providing relevant background information and context. Clearly articulate the goals and objectives of the exercise and emphasize the importance of active engagement and collaboration.
Setting the Stage
Set clear guidelines and ground rules for participation, including communication protocols, roles and responsibilities, and any constraints within the exercise. Ensure everyone understands the boundaries of the simulation and the expected behavior during the exercise.
Facilitate Discussion
Guide participants through each phase of the exercise, using the Facilitator Guide as a roadmap. Encourage open discussions, critical thinking, and problem-solving among teams or individuals involved. Use the TTX Module PowerPoint template to present key information, stimulate discussions, and maintain the exercise’s flow.
Manage Time and Space
Maintain a balance between allowing discussions to unfold naturally and ensuring the exercise progresses according to the predefined schedule. Keep track of time and facilitate transitions between different phases or aspects of the scenario. Be adaptive to unforeseen developments within the simulation.
Encourage Reflection
Throughout the exercise, encourage participants to reflect on their actions, decisions, and the effectiveness of their responses. Prompt discussions that dive into why certain decisions were made and how they align with established protocols or best practices.
Exercise Wrap-Up
Conclude the tabletop exercise by summarizing key takeaways, lessons learned, and any immediate observations or improvements identified. Thank participants for their involvement and have them complete a participant feedback survey.
Templates for TTX Feedback
- Participant Feedback Survey