Child Reunification Considerations for Communities

12. Appendices

12.9. Appendix I: FRC Child-Focused Staff Job Action Sheet

Guides child-focused staff in supporting the safe and efficient reunification of children with their guardians within the FRC.

Position Reports to: Child Reunification Group Supervisor and/or Unit Leader		Command Center Location:
Command Center Phone:
Position Assigned to:		Start: ____:____ hrs. End: ____:____ hrs.
Signature:	Date: ____ / ____ / ____

Immediate	Time
Receive Appointment Report to the Child Reunification Group Supervisor and/or Unit Leader. Sign in on ICS 211: Check-In List. Receive initial briefing on: Current situation and number of children expected/arrived Assigned work area (intake, unaccompanied minor safe area, or reunification area) Documentation workflow Safety and security procedures for children and staff
Activities Report to your assigned work area. Assist with initial setup. Review procedures.
Documentation Assist with filling out Unaccompanied Minor Tracking documentation. Record your work start time on ICS 211: Check-In List.
Communication Establish contact method with your Unit Leader (radio, phone, or assigned runner). Use plain language for all communications; avoid acronyms with families.

Initial Operations	Time
Activities Begin assigned role: Unaccompanied Minor Safe Area: Register child using the Child Intake Form, assign unique ID and capture photo (if authorized), supervise and comfort children, provide snacks, play activities, and emotional support; maintain security and controlled access. Reunification Area: Support verification of guardians, escort child from UMSA to reunification once match verified, observe interactions, assist with paperwork and safe handover.
Documentation Guardian Registration Form Complete Child Intake Forms to match with Guardian Registration Forms. Record incidents or notable events on ICS 214: Activity Log, if assigned. Continue filling out Unaccompanied Minor Tracking documentation.
Communication Provide updates to Unit Leader on child status, needs, or concerns. Immediately report safety, medical, or security issues.

Ongoing	Time
Activities Continue UMSA care, intake, or reunification support. Ensure children always remain supervised and safe. Participate in periodic huddles/updates with Unit Leaders. Maintain controlled access to UMSA; only authorized staff or verified guardians allowed.
Documentation Maintain Unaccompanied Minor Tracking documentation with updated child status Ensure Child Intake Forms are reconciled with Guardian Registration Forms Continue recording notable events on ICS 214: Activity Log Track personnel time for shift documentation.
Communication Maintain contact with Unit Leader. Relay child well-being, staffing, or resource needs as they arise.

Demobilization	Time
Activities Support final reunifications. Assist with closure of areas. Participate in hot wash. Check out with Unit Leader before leaving.
Documentation Ensure Unaccompanied Minor Tracking documentation is complete and reconciled. Submit all Child Intake Forms with linked Guardian Registration Forms. Submit ICS 214: Activity Log Record end time on personnel time sheet.

A downloadable version of this appendix is available here.